Gone are the days when everyone worked in the same company throughout their whole career. But now, the working culture has changed completely.
It is no longer impressive for an employee to have extended work experience within a single company. Instead, they look for positions across different organizations, as it indicates their ability to adapt, flexibility, and expertise in various areas.
Training new employees every couple of years can be impractical and inefficient for businesses. However, employees are changing jobs more frequently than ever now, and organizations can do nothing to slow this process down. Luckily, there is one simple solution.
A proper employee onboarding software can help organizations retain their top employees who will deliver excellent results in the shortest time span.
Keep reading further to know everything about perfecting your organizational employee onboarding.
Employee Onboarding Tactics You Should Avoid
Before we start, let’s take a closer look at some onboarding practices used by many organizations that you should avoid. Understanding the most common mistakes is the first step to preventing them during your onboarding process.
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Lack of Preparation
Organizations alone aren’t choosing candidates with so many job opportunities available to those willing to work, but applicants are choosing companies they work for too.
Applicants look at every detail that could suggest whether they want to work in any given environment or not. So, being unprepared for the applicants’ arrival will immediately paint the wrong picture of your organization.
An unclear agenda, unstocked supplies, and a messy work desk suggest to the employee that this might not be the organized organization they hoped to work for.
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Lack of Clarification
Clear communication is the very first step to connecting with incoming employees. Unfortunately, HR representatives often give only the essential information regarding the job position, leaving employees wondering about many things.
Failing to mention any details and features of any job position can lead to further problems, with newly hired employees believing they are not doing the job they had been hired for, often resulting in a conflict.
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Too Much Information
Just as not imparting enough information can lead to problems, overwhelming the employees with information can also have negative effects.
It is crucial to strike a balance and identify key details that must be discussed, leaving other, less important information for another time.
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Disorganized Onboarding
A majority of the HR managers are burdened with tasks and other obligations, but that doesn’t mean employee onboarding should suffer.
A disorganized and ineffective onboarding process, that doesn’t deliver a seamless experience and makes new recruits jump into work right away, may lead to them feeling exhausted quite early on.
The Consequences of Poor Employee Onboarding
All of the onboarding practices mentioned above can lead to a number of adverse consequences and unplanned costs within the organization. Such organizations must spend a certain amount of money, time, and effort on recruitment. Still, if employees leave quickly after arriving, it is necessary to repeat the entire process.
The average expense for replacing an employee range between 50% to 60% of their annualized salary. Such costs include:
- Training period
- Mentoring duration
- Resources utilized
Loss of productivity until the newly hired employee becomes very proficient.
Top-rated Employee Onboarding Tactics
Since you are familiar with how not to conduct employee onboarding now, let’s go through the seven tips that will allow you to enhance your employee onboarding technique.
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Create an Agenda
An insightful plan is an initial step toward creating an effective and efficient employee onboarding program.
Make sure you include the various onboarding program goals, success measurement indicators, required resources, length of the program, and even the employees involved in the process.
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Find Out the Different Learning Styles and Personality Types
Each and every employee are unique, and a one-size-fits-all training program will not deliver optimal results.
On the flip side, identify different learning preferences and personality types among employees and find ways to make the training material more approachable and digestible.
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Invest in a Useful Handbook
It is unrealistic to expect employees to know and remember everything mentioned during the training period unless they have a guide or material to find the information. So, writing a guide with all the crucial information gives employees all the material to refer to at any time.
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Set Objectives and Milestones
Human resource managers can often put their expectations way too high for the new employees. So, by formulating objectives and milestones, the employees should pass through the various stages of their onboarding process. On the other hand, the managers can retain their motivation and ambition to educate and train others.
Objectives and milestones are also significant indicators of employee onboarding performance, which you can use to provide feedback to workers.
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Use Every Moment
Employees learn the best from real-life examples. So, don’t limit the training and education to any specific period. Instead, use every opportunity to introduce newer and more valuable information that the employees could benefit from in the near future.
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Ask for Feedback
Let your employees express their opinion about the onboarding process. Irrespective of whether you opt for any oral feedback, a quick questionnaire, or a detailed survey, any and every type of information is valuable and useful.
Constructive criticism and praise are handy indicators of what should stay in the programs and what needs or could be replaced or left out.
It is an opportunity to improve employee onboarding and transform it into an event for future recruits.
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Use Employee Onboarding Software Solutions
If you want to incorporate all the steps mentioned above to perfect your employee onboarding, investing in the right employee onboarding software is the simplest way to do it.
Such tools are flexible and personalized and deliver an outstanding result at any given time.
With online employee training software, you can upload various learning materials, cater to different types of learning styles, access the objectives, and milestones, track employee performances, and hand out and receive feedback.
Make the Most of Your Employee Onboarding!
To ensure that your employee onboarding solution checks all the boxes, there are many steps to follow. Organizations can choose different methods and techniques to complete all of their training programs.
However, more and more organizations go for employee onboarding software solutions that equip them with all the necessary service support.
By implementing all of these steps or simply by investing in an online employee productivity system, you can bring your employee onboarding to a perfect position quickly