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9 Essential Free Tools For Virtual Assistants To Get Things Done Faster

It can be confusing and stressful as a new virtual assistant to start figuring out everything you need for your business.

On top of that, isn’t money tight? You may not have yet secured your first client, so free is music to your ears!

I’ve experimented with numerous programmes and tools over the years. Today, I’ve compiled a list of the 9 best free tools for new virtual assistants, so that you don’t waste too much time searching for them.

Essential Tools For Virtual Assistants


Trello is a fantastic organizational tool that assists in categorizing projects. Tasks are divided into boards, cards, and steps.

You can form a group by assigning them boards that correspond to their assigned tasks.

Trello’s ability to interact with others significantly reduces the number of emails in your inbox!

Trello has greatly aided me in coordinating with the people I work with. It makes it easier to keep everyone on the same page without constantly communicating.

Trello is beneficial for both large and small projects.


Communication is essential, and Slack can help. Slack is a communication platform with channels. You can organize channels by topic or project, and you can privately message people in the workspace.

It enables a more relaxed mode of communication. Slack is accessible via desktop and mobile.
Slack is also excellent for on-the-go communication.

It allows you to be less connected to your laptop while remaining “in the office.” It’s a fantastic tool for quick updates that don’t require a full email. It also allows for the creation of fun custom emojis to spice up conversations.


Sometimes communicating via email or text message isn’t enough. A zoom lens is an excellent option for long face-to-face communication.

Their free version allows you to host 40-minute meetings for up to 100 people. They also have a mobile app, which is useful for holding meetings on the go.

Zoom has been extremely useful for communicating larger tasks requiring more in-depth discussion. It allows you to make the best use of this space by creating a space for meetings and even virtual events.

It’s almost as if you’re in the room with everyone with tools like the share your screen function, whiteboards, and built-in recorders.

Google Workspace

Google Workspace, previously known as G Suite, includes a number of useful apps that can help you with your work in various ways.

Google Meet, Google Drive, and Google Calendar are among these apps. Google Meet, like Zoom, is a video communication platform.

Google Drive is a cloud-based storage system for documents, spreadsheets, and slideshows. Google Calendar syncs with your account, allowing you to access it from any device.

Overall, Google Workspace is a programme that allows you to share and collaborate with your team members easily. It’s the ideal all-in-one resource for all of your virtual assistant needs! Everything is highly user-friendly and straightforward to grasp.


LastPass is password management software that can help you stay safe. It securely stores all of your passwords in one place. It also functions as password sharing software, allowing you to share accounts with others securely.

It offers a free plan with unlimited password protection and one-to-one sharing, as well as paid plans with extra features like dark web tracking and encrypted file storage.

LastPass facilitates collaboration. As a virtual assistant, you will undoubtedly require access to your clients’ accounts as well as credit card numbers and other private information.

LastPass relieves stress on your client’s end by providing a secure way for them to share their information.

It also reduces stress for the virtual assistant because you don’t have to worry about memorizing things or keeping their personal details secure.


When it comes to collecting money from clients, PayPal is the way to go. Customized invoices can be sent for free (no need to buy fancy software with a monthly fee).

You can set up recurring invoices and send unpaid invoice reminders. Your customer can pay using PayPal, a credit or debit card.

When you get paid, you must pay transaction fees (2.9 percent of the payment within the US +$.30). Why should a client pay a fee when he or she can send a check for free? Because it is more convenient, faster, and secure.


HoneyBook is a customer relationship management programme that integrates project management, client communication, and invoicing.

It includes a built-in contact book to help you keep track of your clients. It also includes a calendar, to-do list, and project list to help with organization.

HoneyBook is an extremely useful tool for a virtual assistant because it keeps everything in one place.

In HoneyBook, another programme with project management features can help you reduce the clutter in your inbox.

It facilitates collaboration with your client and allows you to work more independently and effectively.


Canva is a fantastic tool for any virtual marketing assistant. Its simple interface allows you to create professional-looking graphics, posters, and presentations quickly. Users can easily create images, videos, and animated gifs.

Even if you have no experience with visual design, Canva is a great place to start! It has a plethora of preset templates for those of us who are unfamiliar with creating various graphics. Canva is still an intuitive resource for more experienced virtual assistants.

Wrap up

See! Starting with a virtual assistant for your business does not require a large investment to start or run. You only need a few tools for virtual assistants to get started! You can always upgrade later.

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